Hey Babs,
If these kind of reactions bother you, (i kinda enjoy this sort of thing), then perhaps you should have a meeting with out-going teachers at the end of their contracts, thanking them for their service blah, blah but also clearly telling them that they are responsible for requesting any paperwork needed for their next position in a timely fashion (perhaps a set date). Explain that the laws change quickly and are not uniformly in-forced throught the country and that
they are responsible for doing their own research as to what their incoming school needs/wants. Perhaps give them some links where they can start to research (here?).
Many (most?) shorter term foreign teachers really don't take into account how often the 'rules' change. They depend on the institutions to handle all paperwork and assume everything will be taken care of. This is especially true for those that have not worked in foreign countries before. They assume that the laws stay the same over the course of their contract. Most schools don't help the situation by not explaining the process other than "give me you passport and a few pictures" How many times have we thought a FAO incompetent due to the fact they missed a change in the law? Shift their view of this responsibility from you to them, as it should be.
While this all seems obvious and shouldn't need to be said to an adult, many foreign teachers are not much more than children regardless of their age.
Anybody who says "Us white Canadians should stick together is not truly a Canadian"